Community Project App

Application Due Date: Monday, July 12, 2010

Contact Cynthia Saatkamp, Community Project Research Chair, at communityprojectapplication@jlmemphis.org for questions/comments.

CRITERIA FOR JUNIOR LEAGUE OF MEMPHIS (JLM) COMMUNITY PROJECT APPLICATION:

A. The project and/or agency must:

Address a community need.
Conform to the purpose and mission of the JLM.
Demonstrate a need for trained volunteers.
Have an adequate training program for volunteers and provide specific descriptions for each volunteer job.
Demonstrate a plan to become self-sufficient or to rely on alternative means of support.
Allow for JLM representation on its Board or an acceptable alternative board or committee.
Supply periodic written progress and financial reports.
Mention JLM collaboration in all publicity (with JLM consent) surrounding this project.
Submit an annual written evaluation form of the project both internally (project or agency office) and externally (JLM) to be completed and submitted within 60 days of project end.
Include one article about the JLM project in agency newsletter or magazine if such a publication exists.
Have nonprofit status (501 (c) 3).
Provide proof on general liability insurance coverage compliant with JLM requirements as part of application process.
Have the potential to provide good management, an active and effective board, and show organizational strength during and after JLM involvement.
Have the potential to provide long term community benefit.
Demonstrate fiscal accountability.
Be able to demonstrate goals and objectives for the agency as well as the project.
Have adequate JLM membership support.
The JLM strongly suggests salaries not exceed 25% of the entire request.

The Junior League of Memphis differs from other funding agencies in its desire to promote voluntarism by providing volunteer training and quality volunteer opportunities in conjunction with the financial allocation.

COMMUNITY PROJECT APPLICATION REVIEW PROCESS

A. Thorough review of JLM COMMUNITY PROJECT APPLICATION by the Community Research and Project Development Committee. (Fall 2010)

B. Any project submitted to the JLM Board of Directors must have the approval and recommendations of the Community Research and Project Development Committee. The Board of Directors of the JLM must then approve the project. (January 2011)

C. Projects receiving Board approval are presented to the Membership for final endorsement.

D. Membership sign-up determines which projects will be selected. (April 2011)

E. JLM Community Project Contract signings begin. (May 2011)

F. Committee established to facilitate project. (May 2011)

G. JLM involvement begins according to JLM contract.

JUNIOR LEAGUE OF MEMPHIS MISSION STATEMENT

The Junior League of Memphis is an organization of women committed to promoting voluntarism, developing the potential of women, and improving communities through the effective action and leadership of trained volunteers. Its purpose is exclusively educational and charitable.

JUNIOR LEAGUE OF MEMPHIS IMPACT AREA

The impact area of the Junior League of Memphis is "Children in Need." A majority of our community projects will fall under this focus area. Although we encourage applicants to consider our impact area when developing their project and grant applications, we will not discourage proposals that do not fall under this umbrella. We do have the flexibility to include innovative projects that may not directly relate to "Children in Need."

The JLM has adopted the focus “Children in Need” as we actively seek to improve the lives of children and teens in Memphis and Shelby County. Needs include, but are not limited to, education, safety and crime issues, emotional and physical health, hunger and homelessness. The JLM realizes the importance of supporting children and endeavors to do so through concentrated volunteer and financial support.

REQUIREMENTS FOR JLM COMMUNITY PROJECT APPLICATION

All portions of the application should be submitted ONLINE – both the project application and all supporting documents.

A. UPLOAD THE FOLLOWING ATTACHMENTS BELOW:

ITEMIZED Project Budget. Indicate all cash income and expenses.

Federal Tax Exemption letter or IRS determination letter showing non-profit status (501(c) 3)

Certificate of insurance showing proof of general liability coverage.

List of the agency’s current Board of Directors and description of Board structure.

Current fiscal year operating budget including all income and expenditures.

A copy of agency’s long-range plans or description of goals and objectives.

JLM reserves the right to not consider any application which does not follow the above guidelines.

I. Agency Information

*Agency Name

*Contact Person

Mailing Address 1

*Mailing Address 2

*City

*State

*Zip Code

Email Address

The agency named in item above will act as the responsible fiscal agent for any funds received from Junior League of Memphis.

* Checking this box demonstrates approval of Board Chairman or Executive Officer.

*Name of person filling out form

Title of person filling out form

II. COMMUNITY PROJECT INFORMATION

*Project Name

*Is this a new or existing project for the agency submitting the application?
New Existing

*Is this a new or returning project for the Junior League of Memphis (JLM)?
New Returning

*Project Director's Name

Project Director's Title

Project Director's Phone number

*Project Director's Email

*A brief, accurate project description including attainable short-term and long-range goals and objectives.

*A brief explanation of the community need for this project.

Project Details

Where will project occur?

What time of day & days of week will project occur?

Please list any other community partners on project.

How many paid staff will be involved?

How many community volunteers will be involved?

Estimate the total number of JLM volunteers needed:

Estimate how many individuals will benefit from project?

*Identify any special population groups participating in or benefiting from this project. If appropriate, indicate the percentage of total participants.

Description of your process of evaluating this project including a timetable.

III. FINANCIAL INFORMATION

*Amount requested from JLM.

Please list funding from other sources that are under consideration for this project. Indicate percentage of budget that is funded by local, state or federal funds.

What plans do you have for funding this project in the future?

Will JLM volunteers have central, ongoing roles and be in positions to insure proper use of JLM funds?

JLM cannot fund transportation and suggest salaries be no more than 25% of the funding request.

IV. VOLUNTEER INFORMATION

A. Volunteer Job Information

Estimate the total number of JLM volunteers needed:

List specific job titles and descriptions of each volunteer position:

The JLM is continuously looking for volunteer opportunities which provide a balanced choice for members. Please indicate specifically where the project will be conducted, when it will be in session and what days of the week and hours volunteers will be needed.

Daytime, nighttime or weekends:

Varying locations or fixed location:

Sept-May or concentrated 3-month (summer, fall, winter, spring)

Set time or flexible hours

Structural program or creative opportunity:

Working together or working alone:

Advocacy or direct service:

Other

B. Volunteer Training and Satisfaction

Will JLM volunteer participation be essential to the success of the project? Why?

Will this project offer a unique opportunity for JLM volunteers? Why?

Describe training for JLM volunteers:

Who will be responsible for coordinating volunteer activities and training?

What specific training will be provided?

When and where will training be held?

Is training necessary for all jobs?

If volunteers are presently on board with respect to this project, will JLM volunteers do the same jobs or different ones?

If this is a returning project discuss current volunteer fulfillment and satisfaction: